Director of Finance and Administration/Directeur des Finances et de l'Administration - Proposal

University Research Co. - Kinshasa, Kinshasa

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La description

Director of Finance and Administration/Directeur des Finances et de l'Administration - Proposal
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Postes à pourvoir
La description
University Research Co., LLC (URC)

URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URCs mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (

Project Overview:

This anticipated 5-year USAID-funded DRC Bednet Distribution Project will support the Democratic Republic of the Congo (DRC) National Malaria Control Program (NMCP) to achieve and maintain its goal of universal coverage of insecticide-treated bed nets (ITNs) through mass, health facility, and school-based distribution in targeted provinces and strengthen the NCMP to efficiently plan and implement proven ITN distribution.

Position Summary:
The Director of Finance & Administration is responsible for overall financial management, compliance, grants administration, human resources and operations oversight. S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the project. S/he is also responsible for donor compliance mainly for finance and operations. S/he will be ultimately responsible for running smooth, efficient, and compliant project operations.

S/he reports directly to the Project Director and will be a member of the projects Senior Management Team (SMT).


Leadership and Management
  • Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project;
  • Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development.
  • Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall project budget);
  • Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
  • Provide guidance to and overall supervision of the project finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
  • Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
  • Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
  • Travel to field offices to provide technical assistance and oversight;
  • Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;
  • Ensure that project offices are effectively managed and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.
  • Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, E-draws etc.
  • Review the finance policies and procedures to ensure efficiency and effectiveness;
  • Direct the timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements;
  • Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities.
  • Provide the project management team with monthly financial reports including overall project budget status (budget tracker), work plan budgets status and ensuring potential issues are identified and addressed;
  • Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
  • Perform final financial reviews of budgets prior to approval and submission.
  • Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices.
  • Work with project management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.
Sub-award Management Oversight
  • Ensure adequate sub-award development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards;
  • Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
  • Monitor the timely submission of accurate financial and activity reporting by sub-award recipients.
  • Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations
Operations Systems Quality Oversight
  • Assess and monitor compliance with company and donor operational policies and procedures through field visits and reports reviews;
  • Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter;
  • Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;
  • Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.
Required Qualifications:

  • MBA or Masters degree in management or finance
  • At least 10 years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience.
  • Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology (ICT), and project management processes;
  • Significant experience in financial monitoring, budget systems, and internal controls.
  • Experience managing and monitoring sub-awards, including international and local partners;
  • Excellent oral and written communication skills;
  • Fluency in French & English required;
  • Demonstrated strong analytical, interpersonal and multi-tasking skills.
  • Excellent leadership skills and demonstrated ability to manage and work effectively in team situations.
  • Proven ability to prepare budgets, contract/sub-contracts and donor financial reports.
  • Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
  • Ability to travel regularly to program locations;
  • Excellent computer skills particularly Microsoft Office applications, accounting software such as QuickBooks and internet skills.
  • Experience in DRC and/or the West Africa/Central Africa region is desirable.
Aperçu du projet:

Ce projet quinquennal de distribution de moustiquaires en RDC, financé par l'USAID, aidera le Programme national de lutte contre le paludisme (PNLP) de la République démocratique du Congo (RDC) atteindre et maintenir son objectif de couverture universelle de moustiquaires imprégnées d'insecticide (MII) par une distribution massive dans les établissements de santé et les écoles des provinces ciblées et renforcer le PNLP afin de planifier et de mettre en œuvre efficacement une distribution de MII qui a fait ses preuves.

Résumé de la position:

Le directeur des finances et de l'administration est responsable de la gestion financière globale, de la conformité, de l'administration des subventions, des ressources humaines et de la supervision des opérations. Il/elle est chargé(e) de veiller ce que les exigences de l'USAID en matière de planification budgétaire, de suivi et de rapports soient pleinement satisfaites en temps utile, ainsi que de la mise en place et de la gestion des systèmes financiers, opérationnels et administratifs qui soutiennent le projet. Il/elle est également responsable de la conformité des donateurs, principalement en ce qui concerne les finances et les opérations. Il/elle sera responsable en dernier ressort du bon déroulement, de l'efficacité et de la conformité des opérations du projet.

Il/elle rend compte directement au directeur du projet et sera membre de l'équipe de direction du projet (SMT).

Responsabilités :

Direction et gestion
  • Assurer l'application de politiques et de procédures documentées pour les finances et toutes les fonctions opérationnelles essentielles afin de garantir un soutien continu et efficace et la conformité dans l'ensemble du projet ;
  • Veiller ce qu'un système soit mis en place pour l'évaluation régulière des performances du personnel, y compris la fourniture d'un soutien technique et de possibilités de développement.
  • Élaborer, coordonner et mettre en œuvre des plans de contrôle, de suivi et de compte rendu des opérations financières, notamment en ce qui concerne le contrôle, la trésorerie et les budgets (budgets des plans de travail, budgets de fonctionnement et budget global du projet) ;
  • Veiller ce que toutes les informations financières soient consolidées en temps voulu et fournies au COP, le cas échéant, pour analyse et diffusion ;
  • Fournir des conseils et assurer la supervision générale du financement du projet, des subventions, des ressources humaines, de l'administration, des opérations (achats, transport, TIC, inventaire, sûreté et sécurité, magasins/entrepôts) et des équipes chargées des sous-prix ;
  • Assurer une formation et un encadrement réguliers du personnel sur les règlements des donateurs, les systèmes de gestion des subventions, la gestion financière, la passation des marchés et les procédures administratives et de ressources humaines ;
  • Surveiller la situation en matière de sécurité et superviser la mise en œuvre des mesures de sécurité, y compris l'établissement de rapports appropriés ;
  • Se rendre dans les bureaux de terrain pour fournir une assistance technique et une supervision ;
  • Assurer la diffusion en temps utile des nouvelles initiatives/directives et politiques et la formation leur sujet, ainsi que le suivi de leur mise en œuvre ;
  • Veiller ce que les bureaux de projet soient gérés efficacement et que le personnel de projet ait accès un soutien adéquat en matière de transport, de passation de marchés, de TIC, d'administration et de gestion de la sûreté et de la sécurité.
Informations financières
  • Superviser l'examen, l'approbation et la présentation en temps voulu de toutes les exigences en matière de rapports financiers internes, y compris les rapports mensuels sur le terrain, les plans électroniques, etc.
  • Examiner les politiques et procédures financières afin d'en garantir l'efficacité et l'efficience ;
  • diriger la préparation et l'approbation en temps voulu et avec précision de tous les rapports financiers des donateurs en ce qui concerne les exigences comptables, juridiques et contractuelles ;
  • Établir et maintenir des relations bancaires professionnelles ; planifier et suivre les besoins de trésorerie en s'assurant que les besoins de trésorerie du projet sont satisfaits pour une mise en œuvre sans heurts des activités du projet.
  • Fournir l'équipe de gestion du projet des rapports financiers mensuels comprenant l'état général du budget du projet (suivi budgétaire), l'état des budgets des plans de travail et veiller ce que les problèmes potentiels soient identifiés et résolus ;
  • Travailler en étroite collaboration avec la haute direction pour élaborer

Please note: this position is contingent upon securing award.

To Apply:

For immediate consideration, please visit URCs Career Opportunities page at

You must upload your CV/Résumé and your Cover Letter where indicated. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.

URC is an E-Verify Employer
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce.


Éducation minimum
Fréquentation des universités
Expérience requise
10 Années
Pas défini
Les langues
Pas défini
Pas défini



Nom de l'employeur

University Research Co.

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